Switch from TrainerFu — the no-drama migration plan.
Not a sales pitch — a checklist. What to export before you cancel, a 7-day plan, a message to send your clients, and what you'll stop paying for once you're moved over.
Switching from TrainerFu takes about a week for most solo coaches: export your client roster first, rebuild your active programs in TrainerPanel's program builder, set up any recurring payment subscriptions fresh since they don't move with you automatically, then invite clients to your new Coach App with a short heads-up message. Nothing about the switch has to be dramatic if you do it in that order.
Should you switch?
TrainerFu caps how many clients you can have per tier — cross a cap and you have to upgrade a full tier — that's the usual reason coaches start looking.
This guide isn't the cost argument — that's a full, dated breakdown on the TrainerFu cost page. This guide is the practical part: how to actually move without losing client history, dropping a check-in, or leaving anyone confused mid-program.
The switch itself is not the hard part. Forgetting to export something before you cancel is the hard part. Do the steps in order below and neither happens.
What to export before you cancel
Three things to pull before you cancel anything — miss these and you're rebuilding from memory instead of from a file:
- Clients. Export your client list — name, email, and whatever plan/status fields TrainerFu offers. This becomes your TrainerPanel roster import.
- Programs. We haven't verified TrainerFu's program-export tooling either way — treat it as unconfirmed and plan to rebuild. Note down your active programs' structure (weeks, exercises, sets/reps) so you can recreate them quickly in TrainerPanel rather than from scratch.
- Payment subscriptions. The sticky one. Recurring billing tied to TrainerFu doesn't move with you automatically — note who's on what recurring plan so you can set up the equivalent in TrainerPanel and ask them to resubscribe.
The 7-day switch plan
- Days 1-2 — export & import. Pull your client list from TrainerFu; import it into TrainerPanel's roster. Checklist: name, email, active/inactive status, current plan.
- Days 3-5 — rebuild active programs. Recreate the programs your current clients are actively running — not your entire historical library, just what's live today. Checklist: weeks, exercises, sets/reps, any nutrition or habit components.
- Day 6 — set up payments. Recreate any recurring membership or session package so billing continues cleanly once clients move over.
- Day 7 — invite clients & go live. Send the message template below, invite everyone to the Coach App, and set your TrainerFu cancellation date a few days after — not the same day, in case anyone needs a hand.
Telling your clients
Clients don't need the backstory — they need to know what to do and that nothing about their program is changing.
"Hey [name] — I'm moving our coaching over to a new app called TrainerPanel this week. Same programs, same check-ins, just a nicer app. You'll get an invite by [date] — takes about 2 minutes to set up. Nothing else changes on your end. Questions, just ask!"
Send it once, a few days before the Coach App invite goes out — not the same day as the invite itself, so it doesn't read as a surprise.
The add-on stack, gone
For the full dated cost breakdown, see the TrainerFu cost page — the summary here is qualitative on purpose.
| On TrainerFu | On TrainerPanel Pro |
|---|---|
| Client-count cap tiers | Flat price — no client cap, whatever your roster |
| Branded app billed as a $75/mo add-on | Coach App included in Pro; white-label available as a flat add-on |
None of this matters if the switch itself is a headache — that's what the 7-day plan above is for.
Switching, answered honestly.
The questions coaches ask before they move off TrainerFu — with straight answers, not sales pitches.
More answers in Help CenterRelated guides
The real cost of TrainerFu
What's confirmed, what isn't, and the one number we trust — dated and checked.
Client management for coaches
Run your roster without spreadsheets and WhatsApp chaos.
Pay Pro vs Pay Go
Which payment path, and what it really costs, honestly.
Switch without the drama.
Bring your roster, rebuild your programs, and move your clients over on your own schedule — no card required to start.